How to Easily Track Expenses Directly in Trello? Try Expense Trackello!

Team: Solo Admin created its own Trello power-up to help you track expenses!

As most of you know, I love me some Trello!

For those of you who don’t know, Trello helps teams work better and more cohesively together. However, not all of us have a team to work with, so I set up Trello to support my team of one.

Check out the walkthrough I put together using previous posts to show you how to get started with Trello!

• Trello – The Virtual Support for Administrative Support
• 7 Trello Resources to Get Admins Started
• How I Use Trello in a Solo Administrative Support Role
• My Favorite Trello Power-up Picks for Admins

So, as you can see, Trello and I have a very loving relationship.

What I Needed

Part of my current responsibilities involved meeting, conference, trip and event planning. For those of you who have to do these tasks like this, you know how important it is to be able to keep up with expenses.

For me, the ability to track expenses was the only thing missing from Trello. Trello has the Costello power-up. This power-up is great in that you can add one cost to a card and have to provide a total on the board (made by webrender) and is completely free, and is great if you’re breaking down each card to illustrate and expense.

However, I typically use one card to plan an entire event, therefore I needed to capture many expenses at one time in one card.

Introducing Expense Trackello!!

Instead of waiting for the tech-gods to magically make a power-up appear, I took action. I developed the power-up I needed.

With an EXTREME amount of enthusiasm and pride, I’d like to introduce Expense Trackello!!!

Expense Trackello is a paid power-up that allows you to keep track of expenses and invoice amounts in each card! Simply add all your line items to our easy-to-understand checklist format to make it easy to give quick answers in your next budget meeting or monitor at a glance.

Subscription Pricing

Monthly: $3
Semi-annual: $12
Annual: $20

What exactly does Expense Trackello do?

• Keep track of multiple expenses on one board on EACH card directly in Trello
• Identify each item amount as a debit or credit
• See both credit/debit totals on the face of the card for convenience
• Hide/show feature in case your list gets too long
• Export directly into Excel
• Filter by credits/debit

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How does it look?

On the face of every card, you’ll see your Debits and Credits on the face of each card for your glancing convenience.

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Adding and Identifying Expenses You Want to Track in Trello

There are no confusing bells and whistles on our power-up. You just:

• list the items
• add the amount
• saved expenses are conveniently auto-summed at the top

You can filter and/or exclude individual items or all Credits or all Debits for easy identification by type.

If your list gets too long and pushes your other information down too far, you can hide your list! Add as many items as you need in one place, and then export your entire list when you’re done.

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Export Your Tracked Expenses in Trello to Excel

Yep, your list is exportable as an Excel spreadsheet for your reporting convenience. No need to retype your list or remember to open or update your linked Google sheet or Excel spreadsheet.

You can choose to export just the debit, just the credits, or both. It’s up to you.

I truly hope you enjoy the Expense Trackello power-up, and if you have any questions, thoughts, suggestions, I’d love to hear from you at trackello@teamsoloadmin.com!